Secretary/Receptionist Full-time Job

Job DescriptionAl

The secretary is the first line of contact in an office setting. Others, he/she has a direct report for whom they provide administrative support. In either capacity, secretaries keep business operations running smoothly and efficiently. On any given day, you can find a secretary greeting visitors, answering phones, handling emails, taking meeting minutes, coordinating schedules, making appointments, being resourceful, and even potentially solving logistical problems that arise.

Secretaries are needed in virtually every industry, relied on for their ability to ensure order, nurture performance, and find the answers. At all times, these multitaskers are counted on to help people and processes stay organized and truly thrive.

Top secretarial skills

• Verbal and written communication. ...
• Computer and technical skills. ...
• Typing and note-taking. ...
• Organization. ...
• Problem-solving and critical thinking. ...
• Attention to detail. ...
• Customer service abilities. ...
• Flexibility and adaptability.

Main Job Tasks, Duties, and Responsibilities

• prepare and manage correspondence, reports, and documents
• organize and coordinate meetings, conferences, and travel arrangements
• take, type, and distribute minutes of meetings
• implement and maintain office systems
• maintain schedules and calendars
• arrange and confirm appointments
• organize internal and external events
• handle incoming emails, mail, and other material
• set up and maintain document management systems
• set up work procedures
• collate information
• maintain databases
• communicate verbally and in writing to answer inquiries and provide information
• liaison with internal and external contacts
• coordinate the flow of information both internally and externally
• operate office equipment
• manage office supplies

Education and Experience

• relevant training or qualification
• knowledge and experience of relevant software applications including spreadsheets and database management
• knowledge of administrative and clerical procedures
• knowledge of business principles
• proficient in spelling, punctuation, grammar, and other English language skills
• proven experience in producing correspondence and documents
• proven experience in information and communication management
• required typing speed

Key Competencies

• verbal and written communication skills
• attention to detail
• confidentiality
• planning and organizing
• time management
• interpersonal skills
• customer-service orientation
• initiative
• reliability
• stress tolerance

Job Types: Full-time, Part-time, Temporary

Pay: $12.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

COVID-19 considerations:
All employees are required to wear a mask.

Ability to commute/relocate:

• Clermont, FL 34711: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location