Administrative Assistant Full-time Job

OUR STORY: My wife, Chelsea, and I started Chelsea Place in 2011. At the time, Chelsea Place was one small assisted living facility off Harborview Road in Port Charlotte, FL. We actually moved into our assisted living facility for the first 3.5 years of our marriage. We were the night shift, day shift, weekend shift, the chef, the caregiver, the med tech, Administrator, maintenance guy and everything else in between.

Almost 3.5 years ago we decided to expand the services we offered and opened an Senior Day Care Center in a separate location approximately 2 miles away and since then we've also opened a private duty home care agency. We have big goals, even bigger dreams and are committed to revolutionizing the entire senior care industry!! In 2021, we sold our assisted living community and rebranded to ActivAge to pursue our vision for the future of adult day.

VISION: ActivAge is an innovative Adult Day concept which plans to open new headquarters in Sarasota, Florida (Anticipated Opening July - Sept 2023). We are on a mission to help seniors live their best life!

Over the next 10 years our vision is to open 150 adult day “clubs” across the country! Adult day is the ultimate solution for family caregivers who need a break!

Everyday our members take a “daycation” with us, so their families can run errands, visit with friends, go to work, or pursue new hobbies. We give family caregivers peace of mind while their loved one is having the time of their life!

It truly is one of the most rewarding experiences in senior care and we are looking for someone who can help us share this solution with the world! We believe adult day is the future of senior care and we are seeking an administrative assistant who can help us with the following:

• Extremely organized and detail oriented
• Enjoys working with people, is outgoing, cheerful and optimistic
• Someone who loves to see change and wants to grow
• Someone loyal and committed to the company's long term vision and mission
• Available to communicate at random hours, on weekends and holidays
• Manage emails, follow-up phone calls, scheduled meetings, etc.
• Hold CEO accountable to the established goals/objectives
• Familiar with using PowerPoint, Word & Excel
• Assist and provide support to other members on the leadership team when needed
• Other simple tasks like running errands, taking vehicles in for oil changes, picking up dry cleaning, etc.
• Negotiate contracts, analyze transactions and use personal judgement on behalf of the CEO
• Easily drafts and communicates via email, text, Facebook messenger, etc.
• Find answers and make decisions independently and decisively
• Upload and distribute Video and Photo Content along multiple platforms (YouTube, LinkedIn, Facebook, etc.)
• Build and maintain weekly email campaigns
• Communicate with both new and potential franchisees
• Work closely with our activity team to build out our online activity schedule program
• Manage and oversee projects and strategic planning (2 year company goals, timelines, events, conferences)
• Update and manage shared Microsoft Teams calendar
• Call on behalf of CEO and book appointments with industry leaders, politicians, industry colleagues, etc.
• Purchase conference tickets, make travel arrangements and hotel reservations on behalf of the CEO
• Structured and organized but flexible enough to respond to spontaneous change
• Confident and not scared to make decisions under pressure
• Proactive and protective of CEO
• Understands how to use an email management system
• Understand how to use customer relationship management (CRM) software
• Familiar and comfortable using different and new software technologies

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Paid time off
• Professional development assistance
• Referral program

Schedule:

• Monday to Friday
• On call
• Overtime

Work Location: One location